Abstract submission Guidelines

Key Dates

Call for abstracts opens on February 15th, 2019; Friday
Call for abstracts closes on June 15th 2019; Saturday @ 23:59 hrs IST
Notification to authors on acceptance July 31st, 2019; Wednesday
Final program release August 31st, 2019; Saturday

  • This page provides guidelines for submitting an abstract in the conference. Authors should strictly follow the guidelines about the layout and style required for submitting the abstract. The abstracts accepted for presentation will be printed in the abstract booklet of the conference

  • The abstracts for submission should not have been presented in any other conference or have been accepted for publication. Multiple abstracts based on the same study will be summarily rejected.

  • All the abstracts are to be uploaded using online registration at the Conference website. There is no need to send hard copies by post or by CDs. The submission deadline will be 15th June 2019 @ 23:59 hrs IST. No abstracts will be taken after this deadline.

  • The submission of an abstract affirms that all authors named in the abstract have agreed for its presentation in the CAST 2019 and its publication in the abstract booklet.

  • The submitting/presenting author will be the primary one responsible for the contents of the study and will be deemed to have taken consent from all the co-authors of the study.

  • It will the responsibility of submitting author to disclose all conflicts of interest (COI) or any financial/commercial relationships including that of co-authors.

  • The source of funding should be disclosed. If there is none, the same should be indicated.

  • The submission of an abstract implies the commitment of the author to present the study (if accepted) in the CAST 2019. The preparation, submission and presentation of the study will be the responsibility of the author.

  • The abstract must be in English. It must be submitted in electronic format as a Microsoft Word file (*.doc or *.docx). Please check carefully the contents and format of your article before submitting as no corrections are allowed after submission. It will be reproduced in the abstract booklet exactly as it is. Times New Roman is the recommended theme font for the entire text.

  • There is no limit to the number of submission of abstract for each author.

  • The presentation will be done in English language in following type of presentation
    • Full oral presentation
    • Mini oral presentation
    • Poster
    • Video presentation

    The presenting author should be comfortable in presenting the study and answering the questions in English language.

  • Abstract Submission Topics:
    • Topic - Basic | Clinical | Translational
    • Category - Kidney | Liver | Heart | Lung | Intestine | Pancreas/islet | Composite tissue | Cell | Artificial organ | Xenograft | Ethics, Law, Psychosocial | Organ regeneration | Organ Preservation I Cell therapy
    • Sub-Category - Donation and donor types | Allocation | Histocompatibility | Immunology | Ischemia-reperfusion and preservation | Surgical technique | Rejection | Immunosuppressive agents | Histology | Infection | Post Transplant Malignancy | Metabolic complications | Cardiovascular complications | Biomarkers and molecular changes | Organ reconditioning | Tissue engineering | Cellular immunotherapy | Cellular regenerative therapy

  • Structure of the abstract:
    • Title:
      Title should be short, concise and centred using 12 point font, sentence case and should not be in capitals. Title should not exceed 20 words. For Example - The title of the abstract for CAST 2019 conference

    • Authors Name:
      The title should be followed by Author Name(s) centred and in 11 point font. Type initials and family name of the authors and underline the corresponding author’s name. DO NOT include degrees or professional designations. If authors are from different institutes/organizations, please use numbers (1, 2.. etc) in superscript for each institute/organization. For Example - Name1 and Name2. If an author is submitting multiple abstracts, ensure consistency of name to avoid duplication of name in author list.
    • Affiliation:
      The affiliation(s) should be centred in 10 point font in italics. The affiliation(s) should contain the name of the institute/organization and the country. The detailed address is not required.

      For Example
      1. Institute Name, City, Country
      2. Institute Name, City, Country

    • Body Text:
      The abstract is restricted to a maximum of 250 words, using Times New Roman size 12 font with double spacing. It should include: Objectives, Methods, Results and Conclusions. Please check for grammar and spelling mistakes. Standard abbreviations are allowed, provided expanded form is used first in the abstract.

    • Key words:
      Authors must give up to 3 keywords that best describe the contents of the study

  • Abstracts will be reviewed and selected for presentation.

  • Every information related to the conference will be communicated to the corresponding author only. The corresponding author will receive confirmation through e-mail after successful submission of the abstract. It will be the responsibility of submitting author to share communications with co-authors Please use abstract ID in your future e-mail communication related to abstract.

  • All research and studies in submitted abstracts must comply with the WMA Declaration of Helsinki, the Declaration of Istanbul on Organ Trafficking and Transplant Tourism, and the NIH Guide for the Care and Use of Laboratory Animals

Poster guidelines

  • Abstract submission should be same as that of oral/podium presentation.

  • Poster presentation will be split into two parts
    • Presenter is to stand near printed poster (hard copy) – details will be e-mailed to authors after acceptance
    • Presenters should present their abstracts in 4 predefined slides including title and conflict of interest in two minutes. Subsequently, there will be a 2 minute discussion with the chairpersons.

Video Submission Guidelines

  • All submitted videos should be of high audio-visual quality and this must be ensured at submission stage. Any video with substandard audio-visual quality will be rejected regardless of the quality of contents.

  • Accepted Standard
    • Videos should be submitted in HD format to allow for the highest possibly video quality
    • Minimum dimensions accepted: 1280x720 (720p); 1920x1080 (1080p) preferred
    • Frame Rate: Kindly maintain the video’s native frame rate when compressing your video. If your footage exceeds 60 FPS, it will be automatically reduced. If there is an option for key frames, choose the same value you used for frame rate. Important: Always choose “constant” frame rate instead of “variable” frame rate
    • Bit Rate: Select a minimum bitrate between 2,000kb/s – 25,000kb/s depending of file resolution

  • Accepted File Types
    • MPEG-2
    • MPEG-4
    • QuickTime H-264
    • Windows Media Files
    • Raw video files (.avi with little or no spatial compression)

  • Only online submissions will be accepted. On submission of video abstract (format will be same as that for oral presentation), submission ID will be generated. Use the same submission ID for uploading the video.

  • Content
    • There must be only 1 subject per presentation
    • All digital videos must be recorded in English and have some sound; music is not required
    • The opening frames of the video presentation must begin with the exact title and include the authors’ names
    • Submissions of presentations that are exceedingly commercial in character are discouraged and such submissions are less likely to be accepted for presentation
    • Submissions funded by commercial companies must be identified as such in a disclaimer at the start of the presentation

  • Length- 8 Minutes
    Digital video presentations longer than 8 minutes in duration will automatically be rejected